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SeaPlanner offers a fully integrated online Permit to Work (PTW) system that provides the ability to have complete control over contractor work on your assets.

There are 3 main functions to the SeaPlanner Permit to Work system:

  • RAMS
  • Permits
  • Transfer of Control

The RAMS and Permit Process

Risk Assessment/Method Statement (RAMS)

The RAMS feature allows you to upload, store and have a review/approval process within SeaPlanner for all site Risk Assessments and Method Statements (RAMS). Health and Safety Regulations require approved RAMS for specific types of work to be carried out.

Permits

Create, store and have a review/approval process within SeaPlanner for all site permits for work that is required on site assets.

Transfer of Control (ToC)

Create a Transfer of Control record for one or more assets and assign custody to a selected contractor and a specific package for the site. Users can set a date range for the transfer of control and assign approved permits for selected assets that fall within this custody period.

This feature integrates with SeaPlanner’s interactive map to display expiring/expired custody notification/alarms and automatic guard zones, once the ToC record is activated. The ToC record will also keep a full audit history of the ToC lifecycle. When works have been completed and custody is no longer required, the ToC can be withdrawn by closing-out the record.

Overview of all ToC Records and Statuses

SeaPlanner is a permission based system, which allows users to be set up with certain access level to view and/or approve certain information. System administrators with the right access levels will be control of contractor site access as they will need to review, and approve or reject induction or PTW applications dependant on the contractor’s submission.

The Permit to Work system is designed to be an integral solution to ensuring the smooth running of the operational site works.

Key Functions

Description

User-defined drop downs Enable quick and efficient PTW population
Custom fields Personnel, position, user editable description and notes, PTW issue number, issue date, additional day request, expiry date
Outputs Enables a daily issue of the Permit to Work and output of all PTW reports
Historical archive Database of previously issued and completed or cancelled Permits to Work
Audit trail Record PTW and RAMS issued, received, and approved and by whom
PTW dashboard PTW layer layout of the wind farm site displays all allocated PTW with numerical icons on the specific asset location. Click on each asset opens the asset dialogue box with permit overview details
Status reports and Audit Ad-hoc PTW reports are available from the system for audit purpose
Customisable approval levels The ability to set the number of approvals needed to issue a permit to work
Work category/Type approval routing Approval groups can be created, which will give each member approval ability in the instance a member of that group is absent
Full integration with Personnel Database The PTW module extracts the required information (personnel information and relevant certification) from the central Personnel Database